Frequently Asked Questions

Application and Enrollment

Who can enroll in a Global Internship Program?

Global Internship Programs are open to currently enrolled UCLA undergraduate students who meet the following eligibility criteria:

  • Undergraduate student
  • Minimum of 90 units completed by end of Spring 2020
    • Units can include transfer credit
  • Cumulative GPA of 3.0 or above
  • Good academic standing

How do I apply for a program?

Click the link to the Global Internship online registration. Be sure to read the registration information carefully. When your application has been submitted, you will receive a registration number on the screen and by e-mail. Be sure to keep this number for future reference. All programs require approval by the International Education Office. You will receive e-mails regarding your application status (a deposit is not required until your application has been approved by the International Education Office).

If your application is approved, you must submit a $300 non-refundable deposit payment through our secure online credit/debit card form in order to secure your spot on the program. If you pay by credit/debit card, an additional 2.75% surcharge will be assessed. Payments by e-check will not incur this surcharge.

Where can I find my registration number?

Your registration number can be found in the subject line of your registration or confirmation e-mail. It is a one to four digit number. Contact the Global Internship Program Manager if you cannot locate the number.

How will I know if I have been admitted into the program?

An e-mail notification will be sent to you upon completion of your application, informing you of the status of your application. After successfully submitting your application, the International Education Office will review your application and send you an update  within approximately 24 – 48 hours on whether it has been approved. Spaces are based on first-come, first-served for enrollment.

When is the last day to register for a program?

We will accept registrations through March 1, 2020 at 11:59PM. All applications must first be approved by the International Education Office and spaces are based on first-come, first-served for enrollment.

Can I register for more than one program?

No, students can only enroll in one Global Internship Program at a time.

Can I switch into another program?

Prior to the final payment deadline, you may switch programs if there are open spaces in the program you would like to switch into. If there are not any open spaces and you decide to switch, you will be placed on the waitlist and will lose your spot in your former program. You may not switch programs after the final payment deadline. To make a switch, retrieve your registration to make the update.

How do I cancel my participation in my program?

Please do not enroll in a Global Internship Program unless you are sure you intend to participate. Remember that your deposit is nonrefundable. See our Cancellation Policy. The cancellation deadline is March 1, 2020 at 11:59PM. Paid program fees (minus $300 nonrefundable deposit) are refundable until March 1, 2020 at 11:59PM.

When do programs usually fill up?

Since space cannot be guaranteed, it is a good idea to apply early.

What materials do I need to submit with my application?

Upon submitting your application you will need to submit a copy of your resume, as well as a passport style photo of yourself.

I am having trouble uploading my files. What should I do?

You may email the files to the International Education Office and we will upload them on your behalf. If you do not have access to a scanner, stop by our office in 1332 Murphy Hall.

What if I do not have my passport upon submitting my application?

If you do not have a passport upon submitting your application, you will need to apply IMMEDIATELY in order to assure that your passport arrives on time. Some programs may require that you obtain a visa to conduct the internship, which means you will need your passport well in advance of your program departure date in order to apply for the visa.

Where do I upload my passport and photo?

Retrieve your registration to upload your passport scan and photo. Enter your details and scroll down to the bottom on the next page.

Internship Placement

How long will it take to get placed into an internship site?

The placement process normally takes between 4 to 8 weeks. The length of time it takes to place a student into an internship site depends on various factors such as: submitting appropriate documents in a timely manner, career field of the student and availability in internship city, and number of interviews before both student and internship site agree that it is a match.

How does the internship placement process work? Do I need to locate my own internship?

UCLA works directly with partner organizations whom will place students at internship sites. After being accepted into the Global Internship Program, the partner organization will reach out directly to the student to better understand their career field of interest, work environment preference, job skills and past work experiences. After receiving this information, the partner organization will arrange for a video interview between potential internship site managers and the student. Both parties must accept in order to have the student placed at specific internship site. If either party declines (student or internship site), the student will continue interviewing.

Financial

Are Internships Paid?

No, internships are not paid. Internships are for academic credit only.

Is there Financial Aid available?

Yes, there is financial aid available for eligible students. Please note that students must be enrolled in a total of 8 units to become eligible for financial aid. This means that to become eligible for financial aid students must be enrolled in both the mandatory and optional course. For more information, please see our Financial Aid section of the website.

How do I pay the balance for my program?

Final payments can be made via MyUCLA or by check at the Cashier’s Office in 1125 Murphy Hall.

When can I begin making final payments?

Students can begin to make final payments in February, once registration opens.

Travel

How do I get a passport?

You will need to contact the nearest passport agency. Many post offices offer passport services. The passport process normally takes 6-8 weeks (expedited service is available for an additional fee). For more information, please visit U.S. Department of State.

Do I need to get a visa?

Some programs may require that you have a visa in order to intern in the host country. Please reference the program page of your Global Internship Program for more specific visa information.

Are there any immunizations required for my program?

We recommend you visit the Centers for Disease Control’s website for more information about health and safety abroad.

Academics

Will the courses I take in the Global Internship Program transfer to my UCLA transcript?

Yes, the courses taken on the Global Internship Program will automatically transfer to your UCLA transcript.

I am a past program participant. How can I request a transcript?

Past participants can view and request transcripts on MyUCLA.

How do I drop a required course?

Each Global Internship Program consists of a required internship 195CE course. Students are automatically enrolled in this mandatory course and it cannot be dropped.

More information about a program’s courses can be found on each program page under “Curriculum.”

How can I enroll in the optional course?

You can enroll in an optional course on your Global Internship Program application. If you have already submitted your application, you can retrieve your application and update it to include the optional course. You must enroll in the optional course by March 1, 2020 at 11:59 PM.

*Please note that in order to be eligible for financial aid you MUST be enrolled in the optional course, so that you are enrolled in a total of 8 units.

How do I drop an optional course?

The optional course may be dropped through May 1, 2020 by contacting the Global Internship Program Manager and requesting to drop. If the optional course is dropped by May 1, 2020 the student will receive a full course refund. After May 1, 2020, the optional course may be dropped for NO REFUND until June 28, 2020 (end of Week 1 of the course).

*Please note that in order to be eligible for financial aid you MUST be enrolled in the optional course, so that you are enrolled in a total of 8 units.

On Location

What will my housing be like?

Housing varies from program to program. Visit the section called “On Location” for your program to read a brief description of the program housing. Complete details for housing, including address information, will be sent to all program participants in the spring prior to departure.

Can I provide my own housing?

All students participating in the Global Internship Program are required to stay in program designated housing.

Can a guest stay with me in Global Internship Program housing?

Guests (including spouses, children, other family members and friends) are NOT allowed in Global Internship Program housing or on any Global Internship Program related activities. The Global Internship Program does not assist with housing arrangements for family, friends, or other guests of program participants.

How will I receive information about my program?

It is very important that you submit an e-mail address that you check regularly when filling out your application. You will receive several notices from the International Education Office with important information about your program.