Frequently Asked Questions

Application and Enrollment

Who can enroll in a Global Internship Program?

Global Internship Programs are open to currently enrolled UCLA undergraduate students who meet the following eligibility criteria:

  • Undergraduate student
  • Minimum of 90 units completed by end of Spring 2021
    • Units can include transfer credit
  • Cumulative GPA of 3.0 or above
  • Good academic standing

How do I apply for a program?

Click the link to the Global Internship online registration. Be sure to read the registration information carefully. When your application has been submitted, you will receive a registration number on the screen and by e-mail. Be sure to keep this number for future reference. All programs require approval by the International Education Office. You will receive e-mails regarding your application status (a deposit is not required until your application has been approved by the International Education Office).

If your application is approved, you must submit a $200 non-refundable deposit payment through our secure online credit/debit card form in order to secure your spot on the program. If you pay by credit/debit card, an additional 2.75% surcharge will be assessed. Payments by e-check will not incur this surcharge.

Where can I find my registration number?

Your registration number can be found in the subject line of your registration or confirmation e-mail. It is a 1-to-4 digit number. Contact the Global Internship Program Manager if you cannot locate the number.

How will I know if I have been admitted into the program?

After successfully submitting your application, the International Education Office will review your application and send you an email update within approximately 3 – 5 days. Students that meet the eligibility criteria will be asked to attend an advising call with our in-country partners.

Through this advising call our partners will learn more about your qualifications, experience and career goals. The call will help our partners determine whether you are a good match for available internship opportunities in the host country. After the call is completed, the partner and UCLA will decide whether to offer you acceptance into the Global Internship Program based on your qualifications and the pool of applicants. Please note that the  earliest applicants will hear back regarding acceptance to the Global Internship Program is early January.

When is the last day to register for a program?

Registration Dates

  • In-Person Internship Program Registration: November 2 – February 12, 2021
  • Virtual Internship Program Registration: November 2 – February 26, 2021

Priority Registration: November 2 – December 13, 2020

All Global Internship Programs have a limited number of placements available for each location. Priority registration for all programs will be from November 2 – December 13, 2020. Students who apply within this time frame will be given first consideration for internship placement. Students registering after December 13 will still have an opportunity to apply for and be placed in internship programs, however, some programs may be already filled.

Can I register for more than one program?

No, students can only enroll in one Global Internship Program at a time.

Can I switch into another program?

Prior to the final payment deadline, you may switch programs if there are open spaces in the program that you would like to switch into. If there are not any open spaces and you decide to switch, you will be placed on the waitlist and will lose your spot in your former program. You may not switch programs after the final payment deadline. To make a switch, retrieve your registration to make the update.

*Please note that if you switch programs AFTER you have already been accepted into a Global Internship Program, you will need to complete a new advising session with the in-country partner of the program that you switched into. Acceptance into one Global Internship Program location, does not guarantee acceptance into all program locations.

When is the last day to cancel my program enrollment?

Cancellation Deadline:

  • In-Person Internship Programs: February 17, 2021
  • Virtual Internship Programs: March 3, 2021

Please do not enroll in a Global Internship Program unless you are sure you intend to participate. Remember that your deposit is nonrefundable. See our Cancellation Policy for more information. Paid program fees (minus $200 nonrefundable deposit) are refundable until the cancellation deadline.

When do programs usually fill up?

All Global Internship Programs have a limited number of placements available for each location. Priority registration for all programs will be from November 2 – December 13, 2020. Students who apply within this time frame will be given first consideration for internship placement. Students registering after December 13 will still have an opportunity to apply for and be placed in internship programs, however, some programs may be already filled.

What materials do I need to submit with my application?

Upon submitting your application you will need to submit a copy of your resume, as well as a passport style photo of yourself. In addition, you will need to respond to a questionnaire regarding your motivation to enroll in the program. Please see below for more information regarding this questionnaire.

Motivation to Enroll Questionnaire 

As part of your application process you will be asked to complete a questionnaire. Responses should be well thought out and demonstrate why you are a strong candidate for the Global Internship Program. It’s highly encouraged to prepare your responses in advance on a Word document and then copy and paste to the application once you apply. Please see the questions below to assist you in preparing your answers:

  • Personal Introduction: Please give some  general background on yourself and why you are interested in participating in the Global Internship Program?
  • Location of Interest: What makes you interested in interning in the particular city or country you selected for your program?
  • Career Goals: Within your career field, which specific sector are you interested in working in and what do you hope to gain from this global internship experience? How will this experience assist you toward reaching your career goals?
  • Why should you be selected? What do you think makes you stand out as a strong candidate for the Global Internship Program? Why should you be selected for the program?

I am having trouble uploading my files. What should I do?

You may email the files to the International Education Office and we will upload them on your behalf.

What if I do not have my passport upon submitting my application?

If you do not have a passport upon submitting your application, you will need to apply IMMEDIATELY in order to assure that your passport arrives on time. Some programs may require that you obtain a visa to conduct the internship, which means you will need your passport well in advance of your program departure date in order to apply for the visa. The processing timeline for new and renewed passports is normally 6-8 weeks. Please note, however, that due to Covid-19, passport processing timelines have been delayed significantly, so please apply early.

Where do I upload my passport and photo?

Retrieve your registration to upload your passport scan and photo. Enter your details and scroll down to the bottom on the next page.

Internship Placement

How long will it take to get placed into an internship site?

The placement process normally takes between 6 to 8 weeks and will begin starting in late February/early March. The length of time it takes to place a student into an internship site depends on various factors such as: submitting appropriate documents in a timely manner, career field of the student and availability in internship city, and number of interviews before both student and internship site agree that it is a match.

How does the internship selection and placement process work? Do I need to locate my own internship?

Selection Process

Students who apply that meet the eligibility criteria will conduct an advising call with our in-country partners. Through this advising call, our partners will learn more about each applicant’s qualifications, experience and career goals. The call will help our partners determine whether the applicant is a good match for available internship opportunities in the host city. After the call is completed, the in-country partners and UCLA will decide whether to offer the applicant acceptance into the  Global Internship Program based on their qualifications and the pool of applicants. Please note that the earliest applicants will hear back regarding acceptance decisions is early January.

Placement Process

Students selected for an internship program will need to place their program deposit first, in order to be officially enrolled in the program. After enrolling in their Global Internship Program, a placement coordinator from the in-country partners will work with each student one-on-one to find the perfect internship match. Internship placements are customized to a students’ personal and career goals, interests and experience. Students will work approximately 32-to-40 hours per week for in-person internship placements and 20-30 hours per week for virtual placements.

Financial

Are Internships Paid?

No, internships are not paid. Internships are for academic credit only.

Is there Financial Aid available?

Yes, there is financial aid available for eligible students. Please note that students must be enrolled in both the mandatory and optional course (total of 8 units) to be eligible for financial aid. For more information, please see our Financial Aid section of the website.

How do I pay the balance for my program?

Final payments can be made via MyUCLA or by check at the Cashier’s Office in 1125 Murphy Hall.

When can I begin making final payments?

Students can begin to make final payments after course enrollments are passed, which generally occurs around the end of January.

Travel

How do I get a passport?

You will need to contact the nearest passport agency. Many post offices offer passport services. The passport process normally takes 6-8 weeks (expedited service is available for an additional fee), however, due to Covid-19 many passport agencies processing timelines have been significantly delayed. We encourage you to apply for your passport as soon as possible! For more information, please visit U.S. Department of State.

Do I need to get a visa?

Some programs may require that you have a visa in order to intern in the host country. Please reference the program page of your Global Internship Program for more specific visa information.

Are there any immunizations required for my program?

We recommend you visit the Centers for Disease Control’s website for more information about health and safety abroad.

Academics

Will the courses I take in the Global Internship Program transfer to my UCLA transcript?

Yes, the courses taken on the Global Internship Program will automatically transfer to your UCLA transcript.

I am a past program participant. How can I request a transcript?

Past participants can view and request transcripts on MyUCLA.

How do I drop a required course?

Each Global Internship Program consists of a required 195/195CE internship course. Students are automatically enrolled in this mandatory course and it cannot be dropped.

More information about a program’s courses can be found on each program page under “Curriculum.”

How can I enroll in the optional course?

You can enroll in an optional course on your Global Internship Program application. If you have already submitted your application, you can retrieve your application and update it to include the optional course anytime before the final program registration deadline.

*Please note that in order to be eligible for financial aid you MUST be enrolled in the optional course, so that you are enrolled in a total of 8 units.

How do I drop an optional course?

The optional course may be dropped through April 30, 2021 by contacting the Global Internship Program Manager and requesting to drop. If the optional course is dropped by April 30, 2021 the student will receive a full course refund. After April 30, 2021, the optional course may be dropped for NO REFUND until June 25, 2021 (end of Week 1 of the course).

*Please note that in order to be eligible for financial aid you MUST be enrolled in the optional course, so that you are enrolled in a total of 8 units.

On Location

What will my housing be like?

Housing varies from program-to-program. Visit the section called “On Location” for your program to read a brief description of the program housing. Complete details for housing, including address information, will be sent to all program participants in the spring prior to departure.

Can I provide my own housing?

All students participating in the Global Internship Program are required to stay in program designated housing.

Can a guest stay with me in Global Internship Program housing?

Guests (including spouses, children, other family members and friends) are NOT allowed in Global Internship Program housing or on any Global Internship Program related activities. The Global Internship Program does not assist with housing arrangements for family, friends, or other guests of program participants.

How will I receive information about my program?

It is very important that you submit an e-mail address that you check regularly when filling out your application. You will receive several notices from the International Education Office with important information about your program.